Elvanto is our church management system for rostering, keeping you informed, and for our 'Member Directory'.
rosters on elvanto
Here's how we use Elvanto to coordinate the 50+ people who serve each week:
1/ For each block, we’ll ask for your unavailable dates in advance and work around them. (Don’t use this once the roster is published – see If you can’t make it).
2/ We then publish a block at a time (usually a school term or a school holiday block). Look ahead on your roster (and click 'Subscribe' to add your roster to your Google/iCal calendar).
3/ Every week, we’ll send you a mid-week email/SMS to remind you.
NOTE: If you're not receiving reminder emails, please check your Spam/Junk mail and save Elvanto as a safe sender.
IF YOU CAN'T MAKE IT - how to organise a swap
UPDATE (Feb 2018) - The Elvanto app now allows you to swap + replace from inside the app.
2/ Hit the red 'X' beside the rostered role. Choose SWAP (and select who you’d like to send a swap request), REPLACE (someone fills in for you), or DECLINE (this emails the Coordinator who’s then responsible for finding a replacement). Please try to swap/replace and to step in when others need to swap!
3/ Elvanto will let you know who’s stepped in, or if noone has within 24hrs, it will cancel the swap request. You can then hit Decline to notify your Coordinator.
We also use Elvanto for a private, opt-in and secure ‘member directory’. Even then, your contact details will only be shared with people in the same groups as you (eg: your Community Group or people in a course you did). When you first tell us that St Luke’s is your church home, we’ll invite you to join the Member Directory but it's up to you. You can always login to change any settings.
WHY DOWNLOAD THE SMARTPHONE APP?
It’s simpler to check your roster, lookup the member directory, or see song charts (for musicians). [download links at top of this page]
For those using the app, this is our 'domain' URL: clovelly.elvanto.com.au